The ultimate office checklist for the perfect workplace setup
Dreaming of a new office space? Setting up the perfect office is more than just picking out a few desks and chairs.
You have to think about creating an environment that promotes productivity and teamwork, mirrors your brand’s personality and has a space that easily adapts to your company's growth. Whether you're setting up a new office or revamping an existing space, the key lies in following a handy checklist that guides you through every element – from ergonomic furniture to technical setups.
Creating your dream office
Imagine a space that’s functional, productive and aesthetically-pleasing. This is where strategic planning, the right office furniture, and those little personal touches come into play, transforming any bland office into the dream workspace.
Plus, it could be the time to consider the benefits of renting office furniture. It's like having the freedom to evolve your space as your team grows and your needs change, without the commitment that comes with buying furniture. This approach keeps your workspace modern and adaptable, ensuring you’re always ready for what comes next. Learn more about the benefits of leasing office furniture by clicking the link below.
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Strategic space planning
Did you know that a well-planned office layout helps enhance productivity and boosts teamwork? First, you should consider the flow of a typical day. Then it's time to assess your team’s needs and how the design of your office can best support different types of tasks, from team meetings to individual work.
SPACE PLANNING
Evaluate the square footage of each area to optimise space.
FLEXIBLE WORK STYLES
Create flexible spaces that can adapt to various styles of work; from meetings to private tasks.
NATURAL LIGHT
Ensure the workspace has enough natural light to boost energy, well-being and productivity.
ADAPT TO CHANGES
Factor in room for growth that ensures your layout can handle new members or a shift in the team structure.
Ergonomic office furniture essentials
Considering that the average employee spends about 7 hours a day at their desk, the impact of ergonomic and flexible office furniture cannot be overstated. Imagine less stress, more smiles and boosted productivity, all thanks to adjustable desks and cosy office chairs. Ergonomic furniture is all about keeping you comfy, improving your posture, and keeping those aches away.
FLEXIBLE OFFICE FURNITURE
Invest in adjustable desks, high meeting tables and ergonomic chairs to boost movement and accommodate different work preferences, whether they prefer to stand, lounge or perch.
ERGONOMIC ACCESSORIES
Integrate other ergonomic tools like monitor stands, keyboard trays, footrests, wrist supports and mousepads to help maintain posture, or for when employees prefer to lounge or perch.
Discover our favourite ergonomic office furniture available for rent
Vibrant additions
Little changes here and there can easily transform a regular office into something special. Think low-maintenance plants, small touches of your brand, and stylish décor can help boost creativity and enhance well-being.
ADD GREENERY
Add a mix of indoor and low-maintenance plants that help clean the air and boost moods.
BRAND AESTHETICS
Think wall art that reflects your brand’s personality or increases motivation.
ENHANCE AMBIANCE
Choose adjustable lighting that complements natural light.
DECORATIVE ELEMENTS
Sprinkle a few décor items that help add character without causing clutter, like coffee table books, artwork and vases.
SMALL TOUCHES
Add cushions, rugs, waste bins and curtains that help soften the space and manage acoustics.
BIOPHILIC DESIGN
Create a calming environment using natural wood finishes, water features and sound systems.
CREATE COMFY AREAS
Offer a variety of seating options in common areas for different preferences.
SHOW OFF YOUR BRAND
Incorporate your logo or brand colours to reinforce your brand identity. Highlight your company story or milestones on feature walls that boost morale.
Smart storage solutions
By renting office furniture, you can easily have an efficient and flexible workspace. With the right storage solutions, your office can maintain organized and clutter-free that will keep your employees focused and productive. Opting to rent office furniture, such as mobile drawer units and shelving systems, helps offer the flexibility to evolve no matter the changes that can come your way.
MAXIMISE SPACE
Rent office furniture with integrated storage options to maximise space.
DECORATIVE STORAGE
Opt for storage units that can double as room dividers or decorative elements.
PROVIDE PERSONAL SPACES
Incorporate personal drawer units for employees for convenience and security.
MOBILE OFFICE FURNITURE
Consider renting mobile drawer units that can be easily reconfigured as your team changes.
Storage solutions perfect for any office
General daily operations
You can’t forget about the daily must-haves. From the kitchen to the supply closet, every item helps make a difference. From a well-stocked fridge and coffee corner to just the right amount of post-it notes, each help play a role in smooth operations and keeping everyone happy.
STOCKED KITCHEN
Design a kitchen or break area that invites relaxation and boosts morale.
OFFICE KITCHEN ESSENTIALS
Provide a full set of cutlery, plates, glasses and mugs.
RELAXING BREAKS
A fully-equipped kitchen with a quality coffee machine, calming tea and healthy snacks for essential breaks.
OFFICE SUPPLIES
Stock up on pens, papers, paper clips and sticky notes for every lightbulb moment.
ORGANISATIONAL TOOLS
Provide organisational tools like filing systems and desk organisers to keep desks tidy and efficient.
BOOST MORALE
Boost a sense of community with a bulletin board to share company news and celebrate milestones.
Tech and utilities setup
Every office needs a reliable tech infrastructure, from stable internet access to accessible power supply. Discover what’s needed to ensure daily operations run smoothly and efficiently.
KEEP IT TIDY
Provide trays and nets to keep wires tidy and avoid tripping hazards.
ELECTRICITY PREP
Plan for the future with easy access for power sources, extra outlets and smart office technology.
STAY ONLINE
Provide reliable internet to keep everyone connected at all times.
BRAINSTORMING SESSIONS
Don’t forget extra utilities like whiteboards, corkboards and markers for those hands-on brainstorming sessions.
Why renting office furniture makes perfect sense
As you tick off the items of this checklist, it’s good to remember that each item adds something special. Ergonomic office furniture promotes well-being, smart storage solutions help maintain order, and strategic space planning helps ensure that every corner of your office is optimized for efficiency. Your office is so much more than just a space with desks and chairs, it’s a living environment that reflects your company’s culture, values and visions.
Would you like to discuss your upcoming project?
Get in contact with Alexia, your dedicated Account Manager, and transform your office into the ultimate office.
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